7 Steps in Writing Excellent Business Report: Get the Strategies for Business Writing
The article you will read below provides 7 steps in writing an excellent business report, which will help you provide an effective piece of business writing. Overall, working on a business report is a tedious and challenging task that requires much concentration, diligence, and time. Sometimes, you may be disappointed that you have spent too much time writing your
business report but have not achieved the desired result. Business report assignments are frequently assigned at colleges or universities to students majoring in business and management. Moreover, in the business sphere, writing successful business reports is a must since they are frequent tasks in finance, business, accounting, management, and marketing.
What Is a Business Report?
Before starting your work on a business report, you should actually know the exact definition of this type of assignment. So, what is a business report? Business reports refer to the types of business writing that aim at providing a concise analysis of a specific business situation, event, or business aspect, such as the annual financial statements, business trends, yearly reports, etc. Other aspects that may be covered in business reports are potential solutions to the business problems, practices that could help a business grow or improve, as well a discussion of the company’s current situation in the market.
How to Provide Effective Business Report Writing?
A business report is truly an essential part of any business industry since it enables managers and businessmen to improve their decision-making processes. As such, a business report should be precise, logical, and easy to understand. When working on a business report, keep in mind that there is no correct or wrong information. What you have to do when presenting
facts is support your arguments and statements with ample evidence and examples. Read the following plan on how to write a business report effectively and successfully:
- Identify the realm and aim of your business report
A business report should be specific. When it is general or vague, it cannot be considered successful as it may cause inconsistencies and confusion among the target audience. When writing a business report, you should merely include facts and aspects that are relevant to the problem at hand or that correspond to the requirements of writing. Besides, the information provided should clearly pinpoint the strategies aimed to develop or improve the business, etc.
- Provide a backbone for your business report
As soon as you have indicated the main aim of your business report, you should switch over to devising a clear framework. It is a kind of roadmap that enables you to trace the connection between different structural parts of the report and ensure it is logical, smooth, and concise. When developing a plan, remember that the main parts of the business report are trends in business, discussion of the issue, solution, recommendation, problem analysis, etc. On the whole, a business report is split into the following constituents: introduction, discussion of the problem, conclusion, and proposed recommendations.
- Bear in mind your target audience
You should always bear in mind your target readers whenever you write any type of paper. When it comes to business report writing, you should also count your audience since you need to make your business report writing clear and understandable to the people who will read it. A business report aims to answer the questions your target audience has. Therefore,
you need to adjust the business report to the needs of your target readers.
When writing a report, take into consideration the educational background, professionalism, and other criteria since they will define what sentence structures you use and how you convey the message across. The presentation of the information should be made in a clear form so that your readers understand everything correctly without any difficulties.
- Collect the necessary facts and other information
The information you provide should be relevant to the main task and aim of the business report. As such, you need to make sure you find adequate research data, facts, evidence, and different statistics. There are different ways of collecting information. You can either gather information from primary or secondary sources. Make sure the information is relevant to the topic you analyze. Do not provide any unnecessary facts that are not related to the problem. When analyzing and discussing the information you have found, make sure you report on it in a clear, concise, and logical way. Readers should understand without any complexity what you intend to tell. It particularly concerns a situation when you provide statistical information (graphs, tables, charts, etc.) and you need to make this data as clear and accessible for the audience as possible. If you have much text, try to organize it in bullet points so that it is easier to perceive visually.
- Critically analyze the obtained information
Once you have gathered the required data, you need to make sure you can interpret it and apply business theories to your discussion. Actually, when providing the analysis of facts, you need to make sure you answer the initially posed question (to meet the aim of the report). As such, you need to provide specific, measurable, and time-bound strategies and recommendations for solving the business problem. A specific plan of action should be suggested. Working on a business report should not necessarily be a time-consuming, tedious, and challenging task. If you use the five basic tactics provided above, you will definitely be successful with your report writing.
The Core Steps in Writing Business Report
If you want to provide a successful business report that will also be easy to comprehend, you need to follow specific steps in writing a business report.
The sequence of Steps for Writing a Business Report:
- Determine the aim of writing.
First of all, you need to identify what the purpose of business report writing is. Depending on the purpose, you will have to structure the business report accordingly. Each business report focuses on a specific problem or aspect. As such, the writer should be aware of the underlying nature of the business problem. To know it, one needs to answer such questions as to why, when, and what to write in the business report. - Devise a practical plan.
If you are interested in business report writing quickly, you should definitely develop a plan or an outline for it. The plan would serve as the backbone of the report where you will define what the scope of writing is, what structural elements it will have, and what research should be done for the report. - Gather information.
Collect all the possible sources that may help write your report. You may extract data from primary and secondary sources, where the former type of gathering information relates to enquiring and observing and the latter type – to studying such sources as books, journals, online publications, etc. - Logically organize the information and provide its analysis.
As soon as you have collected information, you need to highlight those facts that will be definitely included in the business report. Naturally, such information will be excluded since it may require additional research. - Come up to the conclusion.
Taking into account the analysis included in the report, develop a concise conclusion. You need to highlight the most important findings and emphasize the course of action. - Select proper methodology for business report writing.
For a business report, writers usually choose either the deductive or inductive method. The former type organizes the business report starting from the summary and recommended course of action, then the discussion and analysis of the issue, introduction of the business-related problem, discussion, and critical analysis. - Detailed analysis.
The latter method relates to such a report arrangement wherein a writer starts by providing background, then discussing the business issue, its concise and detailed analysis, recommendations (or the call for action), and writing a conclusion.
The whole process of writing a report ends with the business report submission. Before handing in the report, it should be edited, proofread, and formatted. The writer should carefully check the accuracy in terms of grammar, punctuation, and spelling. Moreover, the writing style should correspond to business standards.
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